Privacy — Archivar
In short
Your documents and database stay on your computer. We have no access to them and don't store them anywhere.
When you let artificial intelligence read a document, its content passes through our server to the AI provider and the result comes back to the app. Our server neither stores nor logs the content.
From you as a customer we process only what we need for the licence, payment, invoice and running the AI service.
Who processes the data
Karan Solutions s.r.o., company ID 29877652, Krušnohorská 1657, 431 11 Jirkov, Czech Republic. Contact for personal data: [email protected].
What stays on your computer
Documents, the archive sorted into folders, the database (people and companies, data, tasks, files) and backups are only on your computer, or in a folder you choose. You can protect the database with a password and encryption.
Uninstalling the app doesn't delete the data; you delete it yourself together with the archive folder.
Artificial intelligence
To sort a document and extract data from it, Archivar sends its content (text or page images) to an AI model. The assistants Annie and Detective send your question and the database records needed to answer it.
Requests travel encrypted through our server (run on Cloudflare), which neither stores nor logs the content; it records only the number of documents processed and the service usage per licence.
Documents are read by Google (Gemini API); web search and some other features use Anthropic (Claude API). These are paid services: they do not use the content to train models and keep it only for a limited time to detect abuse.
If you use your own API key in the app, requests go straight to the AI provider under its terms.
If documents contain other people's personal data (employees, clients), you are their controller and we act as your processor for the AI service.
Licence and trial
Activation code, the fingerprint of each activated device and the licence key — to assign the licence to devices, allow freeing and moving them, and let the app pick up a renewed licence. The fingerprint is a random identifier derived from the hardware; it reveals nothing about you or the computer's content. Kept for the licence period plus one year.
E-mail and device fingerprint for the trial — so the trial can be used only once. Kept for 3 years.
Number of documents processed and AI usage (no content) — for the licence's monthly limit. Kept for 3 years.
Order, payment and invoice
Name or company, e-mail, company ID and address from the order are processed to conclude and perform the contract and to issue the invoice. Payments are processed by GOPAY s.r.o. (we have no access to card details); invoices are issued in Vyfakturuj.cz. Accounting records are kept for the period required by accounting and tax law.
People waiting for the launch
If you leave your e-mail on our website to hear when sales start, we store it with the plan you were interested in and the time of consent. We use it only for that announcement and delete it once sales start. You can withdraw consent at any time at [email protected].
Who we share data with
Cloudflare, Inc. — our server and licence database (data in the EU), Google and Anthropic — the AI service, GOPAY s.r.o. — payments, Vyfakturuj.cz — invoices, and public authorities where the law requires it.
Cloudflare, Google and Anthropic may also process data in the USA, based on the EU-U.S. Data Privacy Framework or standard contractual clauses.
We don't sell data or use it for advertising. The website uses no analytics or advertising cookies; fonts are loaded from Google Fonts.
Your rights
You have the right to access your data, have it corrected or erased, restrict processing, data portability, to object, and to withdraw consent at any time. Write to [email protected].
You can lodge a complaint with the Czech Office for Personal Data Protection (www.uoou.cz).
Changes
We may update this policy, for example when we add a feature. The current version is always on this page. Effective from 5 October 2026.